A Paperless Board Meeting Guide

There’s an old saying that “less is more.” This is valid in many situations — from the length of speeches, the weeks of winter, the use of natural resources, to strokes in golf, and the list goes on. This is especially true when it comes down to the use of paper in board meetings. To become a paper-free board requires careful planning and dedication from all members of the team. But, in the end, the outcomes are worth the effort. The following article by our friends at BoardEffect walks through some of the important things to remember as you make the transition to a paper-free board.

Boards face a variety of issues, such as the time needed to review and create materials for meetings. With the help of a portal for board members, directors can access the documents they require before their meetings and can view them from any device. They can sign a https://edgudent.com/balancing-budget-and-security-how-to-choose-the-right-data-room/ digital book of the board, which enables them to give their unanimous written consent even outside the meeting. This eliminates printing, distribution and shipping costs.

Another issue that can be solved with the help of a board management application is ensuring that all meeting documents are current. With the aid of a board management application that updates are instantly available to all users, making the process effective and saves on numerous hours of resource.

Like any other new piece of software, it’s important to provide board members with adequate training and assistance. This will enable them to become familiar with the functions of the software and increase their productivity.